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-   -   merge data in tables-access 2003 (http://p2p.wrox.com/showthread.php?t=40776)

megank April 4th, 2006 01:38 PM

merge data in tables-access 2003
hi. i am not sure if i am in the right area here but if not please point me in the right direction.
i am very new to access and am working on a project that is causing me to rip out my hair.
here goes...we work on telephone directory publications and this is split into 19 different regions hence we should only have 19 tables in our database but as staff send out mail they split these tables into smaller tables to such an extent that no one has a clue as to which is the original. our amendments are also done on these tables but due to a high staff turnover, people just click onto a region and update the info on the first table under that region resulting in updates and amendments being done on all these different tables.
I need to somehow merge these tables for each region and delete all the duplicates!! anyone out there....help please!!!

AccessMaster April 5th, 2006 01:31 AM

All the data should be in a single table with a field for region. You do not need 19 tables, one for each region. This violates proper database normalization guidelines.

I would create a new blank with the correct table struture. Then link to the old databse and import the data into the new table using append queires.

"Hi Tech Coach"
Access Based Accounting/Business Solutions developer.

kindler April 5th, 2006 11:31 AM

Also, in order to prevent someone from entering Regions incorrectly and thereby messing up any views you have set up (Region1 view, Region2 view, All Regions view), you can make a second table that contains only the names of the regions and make it a pick list for the region field in the main data table.

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