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Old April 7th, 2005, 03:03 PM
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Default Access - calculate a cntrl/values from 2nd cntrl

I am trying to write a feild based on the values of a second field.

I have a tablefeild "MonthID" related to TblMonth. The tbl field is bound to a form feild combo box which displays the month but the ID is the bound column. Currently this list is forced, by the MonthID value, to sort as a fiscal year (Txt value, October-September; MonthID value, 1-12). I added the fiscal quarters manually.

I would like to use this same information (Month/MonthID) for program year quarters (Txt value, July-June; MonthID value,10,11,12,1,2,etc.).

I have tried several increasingly complex solutions - none work. Could someone help me or point me in a more productive direction?

CongoGrey

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Old April 7th, 2005, 03:32 PM
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Hi, CongoGrey, and welcome to P2P. I am unclear of exactly what you want to do. Can you explain further using examples? Thanks.

Greg Serrano
Michigan Dept. of Environmental Quality, Air Quality Division
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Old April 7th, 2005, 03:50 PM
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Sure.

I have created a table with a monthID field that is related to a second table containing the monthNames. A form is based on the first table using the MonthId/MonthNames as a combo box. MonthID is the bound column.

The users initial told me that they only want to sort dates by month and in fiscal year quarters (Oct to Dec = FiscalQtr1, Jan to Mar = FiscalQtr2, etc.). I have forced the sort order of months using the entry of months in the MonthTable (MonthId/Month is 1/Oct, 2/Nov, etc.) I manually entered the fiscal quarter.

However, now they also want to sort by program quarters (Jul to Sep = ProgramQtr1, Oct to Dec = ProgramQtr2, etc.).

My thoughts were to use a function or line of code which would read the MonthID field (like "IF [MonthID]="10", [ProgramQaurter]="1") and return values to the FiscalQtr and ProgramQtr Fields. I am new to coding, not very bold, and really don't know what I'm doing.

I hope that this is the additonal information that you sought.



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Old April 8th, 2005, 06:48 AM
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The simpliest way to approach this is to add another field into your table. You'd have your MonthID and MonthName, but also you'd add ProgramID. In that table, you number the ProgramIDs accordingly. In your forms and reports, no need for code, just read it off the table.
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